Software

  • Easily manage all resources from the front of house.
  • With user level access, allowing multiple functions per station.
  • Have all property and guest information at your fingertips to deal with any enquiry effectively to improve customer service.
  • Reduce data entry means fewer administration tasks and errors.
  • Room status module, manage housekeeping and close rooms off for maintenance.
  • Manage restaurant and pub transactions.
  • Reservations with real-time availabity
  • Provisional bookings and confirmation sheets
  • Pro Forma and VAT invoices
  • Manage quotes and waitlist
  • Release dates
  • Quick check in for walk-ins
  • Easy check out’s with various invoicing options
  • Room rates, per person rates, extra’s & stock items can be added on a booking
  • Rates manager, set up rates for season and special events to suit your marketing strategy
  • Group Bookings done succesfully with guests lists
  • Comission structures for agents
  • Negotiated rate structures
  • Adding of extra stock items
  • Availability chart
  • Multiple bookings / currencies
  • Seasonal rates
  • Simple Night-Audit procedures
  • Room and Guest list control advantage
  • Processing of voucher’s
  • Deposit control
  • Source of reservations indicated
  • Central reservations feature
  • Integrate with leading online distribution channels and manage your online booking sites from one place
  • Maximize your online revenue potential and eliminate the risk of double bookings.
  • Save time and improve efficiency with instant, automated, 2 way rates and availability updates with every booking made, weather online or in-house.
  • Simultaneously update changes to your own website and Facebook page
  • Reach a wider audience with more channels
  • Commission free distribution.
  • Choose the channels that align with your market.
  • Touch screen Point Of Sale allowing full functionality on standard PC. (Printer and cash drawer recommended as minimum.)
  • Extra items and services link tickets to guest booking.
  • Multiple currency sales, part payment, gratuity, split tabs and transfers.
  • Multi location sales allowed
  • Printing of kitchen and bar orders on specific items.
  • Order modifiers on restaurant menu items.
  • Service fee optional on setup flags
  • Supervisor and administrator rights enhances the security on point of sale level
  • Magnetic card user access
  • User friendly credit note facility
  • Barcode scanning enabled on sales
  • Link tickets to guest account, draw detailed history instantly
  • Automatic posing to stock levels in various locations in real-time.
  • Accept large advanced deposits for functions.
  • Set pricing categories for directors, guests, members and employees.
  • Allows custom discount percentage on open tabs
  • Minimize wastage and losses by automating more, saving you time and eliminate errors.
  • Stock takes and stock control has never been easier
  • Goods received vouchers
  • Bill of material
  • Recipe builder and menu builder
  • Stock issue management
  • Stock journals
  • Stock takes with calculated variances
  • Stock transfers between multiple locations
  • Various stock reports
  • Maintain accurate stock levels in line with your cash flow strategy.
  • Do spot checks or full stock takes and move stock between multiple locations.
  • Stock takes by user, shift and location, tracked daily.
  • Easily build your recipes with pre-set up composite items, immediately establishing costs to determine your margin.
  • The single data base means each and every transaction from reception, gift shop or bar EPOS automatically posts to stock and revenue in real time.
  • Barcode active
  • Location controlled
  • Allow for multiple selling prices and stock valuations

 

  • Present professional financial reports instantly… your accounts will thank you
  • Simply and streamline your administration to reduce costs and save time
  • Monthly income and balance sheet reports.
  • A full set of user defined General Ledger control accounts
  • Copy recurring journals, receipts and cashbook saving time
  • Bank and cash reconciliation
  • VAT report for quick statutory returns
  • All key financial reports with customer report builder
  • Keep up with statutory VAT rate changes easily for resale items and long stays
  • Deposit journals
  • Age analysis
  • Statement an Invoicing on your own customized company template
  • Budgets for multiple properties
  • Income statements between dates and balance sheet report
  • Trail balances for multiple properties
  • Petty cash
  • Cost centres and departments
  • Exchange rates on multiple currencies
  • Limit user access to general ledger accounts for improved security per department
  • Budgeting vs. spending comparison

Every transaction posted, posts directly to the General ledger. 

Live database with immediate results.

  • Present professional financial reports instantly… your accounts will thank you
  • Simply and streamline your administration to reduce costs and save time
  • A full set of user defined General Ledger control accounts
  • Copy recurring journals, receipts and cashbook saving time
  • Bank and cash reconciliation
  • VAT report for quick statutory returns
  • All key financial reports with customer report builder
  • Keep up with statutory VAT rate changes easily for resale items and long stays
  • Deposit journals
  • Debtors statement
  • Balances per booking
  • Debtors Ledger
  • Deposits in advance
  • Balances at date – report
  • Open item matching
  • Age analysis
  • Statement an Invoicing on your own customized company template
  • Budgets for multiple properties
  • Income statements between dates and balance sheet report
  • Trail balances for multiple properties
  • Petty cash
  • Cost centres and departments
  • Exchange rates on multiple currencies
  • Fixed asset register
  • Limit user access to general ledger accounts for improved security per department
  • Budgeting vs. spending comparison
  • Guest experience management with history on interest
  • Reservations, rates, rooms and debtor information
  • Account management of guests, agents, tour operators etc.
  • There is more than one way to reconcile creditors in PANhospitality. During training sessions all options will be fully explored
  • Creditors ledger
  • Statements / remittance
  • Age analysis
  • Balances at date report
  • Open item matching
  • CUSTOM REPORT WRITER available
  • Instantly see budget, occupancy yield, forecasting and VAT reports etc. and build your own with the report writer tool
  • RevPAR – Revenue per available room
  • Daily reports;
  • Daily revenue report
  • Cash-up report sales by group arriving
  • Guests housekeeping report
  • Contingency report
  • Monthly reports;
  • Income statistics
  • Income statement and balance sheet
  • Occupancy reports
  • Monthly management accounts (income statement & balance sheet) without budget
  • Management accounts including budgets
  • Trail balance
  • Detailed ledger transactions including tax types per transaction debtor statements
  • Bank account
  • Reports for targeted marketing
  • Nationality statistics
  • Referrals reports for marketing origins
  • Bed-nights report between dates and properties

and many many more !!

  • Monitor all active transactions, open and pending items from one portal.
  • With task scheduler to set reminders, notes and prioritize for shift handover notes and reports.
  • Pending transactions show you all incomplete transactions
  • Open tab / tickets
  • Journals
  • Cashbooks
  • Receipts
  • Reservation – late check in’s and check outs, booking to be released
  • Overdue and open stock takes and more

PANhospitality suite provides a central portal for daily tasks and reminders to ensure nothing is forgotten or overlooked.

  • This utility can be used for:

    • Arriving guests
    • Birthdays
    • Special occasions
    • Departing guests
    • Reminder of deposits or accounts due
    • Announcing activities, special rates, special events etc.
    • Targeted SMSes sent to debtor groups

Keep the conversation going, by engaging your guests before, during and after their stay.

  • Close rooms of for maintenance
  • Room status module
  • Housekeeping can use the Clean and Dirty Room report to manage their department